3 Best Apology Letter Template

An apology letter template is a document that states one person’s feelings towards another party and asking for an apology. Certain situations demand the generation of an apology letter otherwise no verbal apology would be accepted instead. Such situations require you to write a formal apology letter addressing the other party and asking for their forgiveness while admitting your mistake. In an apology letter, one must clearly acknowledge that the person has committed a certain mistake and that the person feels bad about it while at the same time assuring other party that this won’t happen again. You can add as many details as required but one thing must be kept in mind that the statements written in an apology letter must depict your true feelings towards the situation.

An apology letter starts with the name of the person who is being addressed followed by the starting statement. The letter must be kept as simple as possible and your intentions must be depicted by the initial statement. An apology letter template must clearly show that the person writing the letter accepts all of the responsibility of his/her actions. You may also present a valid solution to the issue so that you won’t repeat the mistake for the next time. The apology letter template can also be made in the form of a card and you can pick interesting backgrounds for the letter. Additionally the font style must be kept simple and easy to understand. You can also mark your signatures along with the date at the end of the apology letter.


<Sender Name>
Address of the Sender

<Recipant Name>

Address of the Recipient

Dear Mr, _________________,

Please accept this letter as my formal apology for what happened on on our last business dinner held on 00/00/0000.

It was not my intention to cause any damage or inconvenience. In retrospect, I believe the situation resulted from great tension and pressure I felt due to importance of this event. While this is by no means an excuse for my behavior, knowing the cause will help me guard against future mistakes.

Again, I am sorry for what happened. If you would like to continue this conversation, please feel free to call me at 00 000 000000. I look forward to hearing from you and putting this matter behind us.

Sincerely,
<Sender Name>


<Sender Name>
Address of the Sender

<Recipant Name>

Address of the Recipient

Dear Mr, _________________,

Please accept our sincere apologies for the mistake that had occurred while processing the collection letter.

It must have come as a surprise, since our payments have always been on time. It was never our intention to create such an awkward and uncomfortable situation. While we have caused this unpleasant experience, we are able to see where we went wrong. We believe acquiring this insight will allow us to learn and grow and prevent similar issues in the future.

Your new statement should reflect your most recent payment and will show that the late charges have been removed from your account as a good will gesture. We hope that we can be of any assistance in correcting our mistake and resolving the matter. We are sorry for any inconvenience this may have caused you and appreciate your continued business as one of our valued customers.

Please feel free to let us know your thoughts and concerns over this matter. You can reach me at 000 000 00000. We look forward to hearing from you and putting this matter behind us.

Sincerely,
<Sender Name>


Month 00, 0000

<Sender Name>
Address of the Sender

<Recipant Name>

Address of the Recipient

Dear Mr, _________________,

I am very sorry for your experience at our restaurant. I cannot imagine what it must have been like to have discovered the cockroach in your food. I apologize profusely. We have never had that happened before, and we always pass our health inspections with flying colors. After your experience, I made sure to look closely at the kitchen. We also hired an exterminator to come in right away. I want to assure you we are doing everything to fix the problem you experienced and making sure it does not recur.

I know that you may never want to revisit our restaurant again, but I do hope you will reconsider. If you do, please enjoy this coupon for a complementary dessert. You can also ask for me personally if you have any further problems. We appreciate your patronage and feel so embarrassed by the incident that occurred at our restaurant.

I hope that you will accept my sincerest apology. We have taken every action possible to ensure that a cockroach will not find its way into anyone else’s food. I am just sorry that you had to experience it on your visit to our restaurant. Please let me know if there is anything else I can do for you.

Sincerely,
<Sender Name>