6 Best Reference Letter Template

A reference letter template is a document that is generated in order to refer somebody in a good sense for a job or to pursue higher education. There can a number of scenarios in which a reference letter is issued to an individual. Reference letters are being issued to students by their professors or university heads in case the student wants to pursue higher studies in another institute. Sometimes, the employers issue a reference letter for their employees who wish to leave the job at their company and move on to work somewhere else. The next employers might contact the previous employers to ask for the reference about the employee who wish to work with them. Reference letter templates prove to be a handy tool when it comes to marking yourself with a good repute at a new workplace or an institute.

A reference letter template comprises of the name of the institute or the organization issuing it for their student or the former employee respectively. A reference letter template also incorporates a statement or a set of statements stating that the respective individual used to work or study at their place and held a good reputation throughout the time period. The reference letter also assures that the individual holds no negative record for the time that he/she has been there. Alongside that, a reference letter also incorporates the name and contact details for the person writing he reference letter in case somebody wants further details about the individual being referred. The reference letter usually ends by the signatures marked by the person issuing the letter along with the date.


Date: 00/00/0000

To whom it may concern

I confirm that I have known (name) for (number) years.

(State relationship – social, business, working together in some other capacity, club, activity, project, etc.)

At all times I have found (name/him/her) to be (state characteristics – eg, dependable, reliable, hard-working, conscientious, honest, peace-loving, courteous, etc – to be as helpful as possible think about what the reader will most prefer to see, in terms of satisfying concerns, or seeing evidence of relevant required skills or characteristics).

I’m happy to provide further information if required. (optional)

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-


Date: 00/00/0000

To Whom it May Concern:

I highly recommend Jane Doe as a candidate for employment. Jane was employed by Company Name as an Administrative Assistant from 2002 – 2005. Jane was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature.

Jane has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. Jane can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. Jane was quick to volunteer to assist in other areas of company operations, as well.

Jane would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me.

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-


Date: 00/00/0000

To whom it may concern:

Ben Dover worked for me for 4 years. He is an exceptional Product Engineer.

Ben’s recent job loss from Robo Gadget Corp was not job performance related. The sudden downturn in the economy left us no choice but to lay off 15% of our workforce. Unfortunately, Ben’s group was most impacted by the recession and he was laid off along with many others. He is eligible for rehire if and when business conditions improve.

I highly recommend Ben to any company. He is well organized, dependable, timely, trustworthy, and always brings a positive attitude to his work. Ben works well in a team environment or independently. He is well liked by everyone including our customers and suppliers.

Last year I assigned Ben to an engineering group of 7 people. This group was struggling with a $50 million program for one of our key clients. Morale was low among team members. Over a 90 day period, I saw a refreshing change in the attitude of all team members. I believe this was a direct result of Ben’s attitude and contribution to this group. The program launched on time and to the satisfaction of our customer.

If you have any further questions about Ben, please feel free to call me.

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-


Date: 00/00/0000

To whom it may concern:

When _________ Q asked me if I would write a letter of recommendation for her, I didn’t hesitate. This letter was easy for me to write.

_________ is not only a person of integrity, she is an outstanding Accountant. She worked for me at _________ and _________ Accounting from 0000 to 0000.

During her tenure with us, I could always depend on _________ to deliver. She is energetic, accurate, fair minded, dependable, and mostly importantly, possesses a wonderful sense of humor.

I recall a time when one of our key customers was irate over an error we made that resulted in an audit. I assigned _________ to work through this with our customer. _________ not only represented them at the audit, but found additional deductions in favor of the client that resolved the original issue. The client was very impressed and complimentary of _________. As a result, we still have this client today.

We would hire her back in a minute, but our company is very small with no advancement opportunities for someone with _________’s talents. She would definitely contribute and thrive in a complex, fast paced organization.

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-


Date: 00/00/0000

To whom it may concern:

Please accept my letter of recommendation for _________. He worked directly for me as a Buyer at _________ Computers from Month 0000 to Month 0000. I always found _________ to be consistent, reliable, punctual, hard working, and loyal to me and our company.

One of _________’s worthy accomplishments occurred in the summer of 0000. Without warning, one of our major Asian suppliers unexpectedly raised their prices 10%. This negatively impacted our profitability since we were already operating on razor thin profit margins. _________ successfully held our supplier’s feet to the fire for the balance of our 12 month agreement. He then found a replacement supplier who agreed to a price of only 3% over our existing price.

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-


Date: 00/00/0000

To whom it may concern:

I know that {Name} has applied for the {name of position} position at your {company, store}, and I wanted to write to you to give you the reasons why I can absolutely recommend {Name} for this job.

I have known {Name} for {length of time}, because we have {how you know the person}. In my time with {Name}, I have learned that {he/she} is an invaluable member of any team. {He/she} constantly strives to achieve and then surpass any goals set, and works as a morale booster for the rest of the team if things aren’t going as well as planned.

I have always noticed that {Name} is up for anything, and never complains about the work set before {him/her}. I have been proud to know {Name}, and I know you will be happy to have {him/her} as part of your team.

Please contact me if you would like me to answer any questions or give you some specific examples.

Yours faithfully,

Name: ________________

Address: _______________

Cell: ——————————-