Interoffice memo templates are a great way to improve your business communications. However, if you’re not careful you can end up with a document that looks like it was written by a high school student who wasn’t trained in the proper manner of utilizing the proper tools. As with anything else, there are some basic rules of thumb when it comes to interoffice memo templates and formats.
Creating Interoffice Memo
Follow the below tips to create a professional interoffice memo.
- Pick the Right Template: This is probably the hardest part of the process. There are literally thousands of templates out there, so we are not trying to persuade you to use one of them. Choose wisely though. Only use a high-quality template that has a proven track record of being effective.
- Pick a Date: The most important thing to do is pick a date. Your best pick is a Wednesday or a Thursday. It doesn’t matter how you pick it, just as long as you do it.
- Pick a Title: This is what will grab your reader’s attention. It needs to be short and sweet, but also catchy. Think of something you’d like to read on a newsstand or while surfing the Internet. Then write it down.
- Edit it: Once you’ve written your message, look at it again and ask yourself a few questions. Are you overly fancy? Or too formal? Is it perfect? Ask yourself these two questions before you send it out.
- Proofread it: Grammatical errors can kill your message. Check for spelling and grammar errors before you send it out. Grammar checkers can be found online for free.
Free Interoffice Memo Templates
Here, you can download our free Interoffice Memo Templates to create your own. After downloading, each template can be customized to your needs.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Click on this download button to get the interoffice memo template.
Format Guidelines for Interoffice Memo Templates
Here are some tips on making sure your modern memo template format makes a lasting impression:
Be Concise:
Interoffice templates are meant to be short and straight to the point. Use them to the fullest. They are designed to serve one purpose – to save time and reduce errors.
Be Professional:
Your letterhead and envelopes will be your first chance to show your professionalism. Mention your company’s name and logo at least once. Don’t go overboard, but make sure your contact information is prominently displayed.
Short, but Sweet:
Interoffice memos are meant to serve one purpose – to communicate information. If you can’t fit all the necessary information into a one-page memo, chances are, your recipient won’t either. So try to keep your memos short and sweet.
Show Respect:
Interoffice memos are not a place for personal attacks or name-calling. Remember that these people are in charge of receiving your business’s documents, so you should stay away from being too informal. In the end, they’ll remember you when your not-so-professional memo fails to impress.
Should be Easy to Understand:
Interoffice memos are supposed to be quick and easy to understand. Don’t waste their time. Give them your best work possible and leave no one in the dark. If you don’t know what they’re going to ask for, chances are, you don’t need to ask for it. Stick to the basics and you’ll be fine.
No Talking About Yourself:
Interoffice memos are not a time for idle chitchatting. You may be one of the best office managers in the world, but you still need to remain professional at all times. Mention your name, your title, and your department only if absolutely necessary. This rule may be ignored during casual conversations, but it’s essential when you have to talk about yourself.
