15 Free Event Planner Templates

Download these 15 Free Event Planner Templates to help you in planning your own Event effectively. You can also check out these free Weekly Planner Templates.

Using event planner templates to plan your next conference, seminar or workshop can be a great way to save time and money by taking the headache out of the entire process. The templates themselves are pretty straight forward and all you have to do is enter what you want in the text boxes and hit the print button. Then you just print off the template and use it again to plan for future events.

Using Free Event Planner Templates

One thing you will want to keep in mind when choosing your event planner templates is the appearance. You want to choose one that looks nice and professional so that people attending your event will be comfortable with it and not turn away from it with a sour face. A lot of templates look bland and boring, and this is definitely not something that you want if you expect your guest to be fully engaged with the program and proceedings. Look for a set of event planner templates that have a clean, fresh, and professional look to them.

Some of the most basic event planner templates will have basic items like phone numbers, addresses, email addresses, times, and additional contact information. This kind of basic information is necessary, but you might also want to include a little extra information, such as the name of the guest of honor or the venue. If you know any other guests who will be coming to the event, put them here as well. This way, you will be able to give them directions if they need it or keep them up to date about anything. Also, make sure to put the telephone number of the chairperson or the person in charge of event details in here as well. It is never too late to double check that you have this information on hand.

Benefits of Free Event Planner Templates

When it comes to adding any personal information to the event planner template that you choose, there are a few options available. You can insert your name, your company’s name, and your web address. However, make sure that you put these things in by using proper grammar and spelling. If you are not comfortable with doing this, there are some people online that can do it for you very easily, or you can find some ready made event planner templates that already have this information.

A good idea would be to find a few event planner templates that appeal to you and see what they have in terms of formatting. You may also choose to customize one of these templates to fit your needs exactly. The important thing is to not make the template too complex to read. The font should be small and clear, and the layout should be simple. Using too many colors, boldness, or other graphic elements can distract from the main message you want to get across.

Many event planners will provide you with the basic template that they use as a base for customizing to meet your own needs. They will allow you to change things around, take out items that you want to change, or add other items that you find more important. This way you can ensure that your event planner template gives you the maximum amount of customization possible. It can be difficult to figure out how to customize an event plan template, especially since the event plan itself is so complex, but if you think about it on a larger scale, you’ll see that the event planner templates are really quite simple to customize to your own taste.

Advantages of Event Planner Templates

If you don’t know how to customize your event planner templates, take a look online at some of the ready-made ones that are available. They are easy to read and customize and usually come with everything that you need. Customizing them to your own particular tastes can be tricky, but if you can figure out what works for you, it can be done. Some of the most common items in event planner templates are the time schedule, seating chart, dinner selection, entertainment, and more. You can even include food and beverage choices in the seating chart. These details should all be planned out well before you start.

If you need a particular item to fill in, consider looking online at the many ready-made event planner templates that are available there as well. Some people like to include music selection and book selection in their event planner, which is a great idea. It should be noted, though, that if you plan on inviting over a lot of people, you’ll want to take this into consideration when customizing your event planner template. Also, be sure that you keep your event planner flexible. The whole point of having an event planner template is to save you time. By being flexible, you’ll increase the chances that your event is a success.

 

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

Source: TemplateLab.com

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

download template

Download link for this wonderful Event Planner Template.

Source: SmartSheet

download template

Download link for this wonderful Event Planner Template.

download template

Event Planner Guidelines

Events are of greater importance in our lives and to make them successful and memorable, proper planning and management is required. Event planning could be considered a daunting task but you can attain it in an easy way if you will create a check list for planning phase. Your planning before planning of your event will be a very effective step that will show excellent and best results for 100% progressive outcome of event you are planning.

Most of the people neglect very important points during planning their events and afterwards, they have to face lots of problems due to insufficient planning. To avoid these missteps, paying little attention towards your event can give you more than what you might be expecting from your occasion. Some of important points that must be in your mind for planning an event are going to be described as under:

  • Foremost thing you must be cleared about is what purpose of your event is. Why you are going to arrange it. Any kind of arranging an event is a good idea but it will best work for you only when you will have clear reasons for holding it. If your event will have no clear objectives, arranging it will not more than just a costly effort.
  • How many people and who people will be invited to this event is another question about you must have answer beforehand. You should carefully consider it who should be invited to this event. Having clear idea about your target audience will best support your event.
  • There is a need of keeping your guests enjoyed and attentive throughout your event. Having best food and clear event purpose are not only the things that will prove sufficient for your successful event but according to your event, you must have proper entertainment for keeping your audience interested and active. You must have proper entertainment options for your event.
  • According to the event, there is a possibility of receiving questions from your attendees. If your event involves media, you must be well prepared beforehand to answer all unexpected questions while staying cool. Getting prepared about fuzzy questions will help you managing the situation.
  • You must keep an option of providing your guests with some kind of giveaways so that you can say thanks to them for attending your event. Keeping this option with you will help you leaving a last impression on your guests.
  • Another important thing you must keep in your mind is that there must be proper staffing for your event. To attain this task, you should develop an agenda according to your event with defined timeline. Things that you want to maintain during defined timeline should be shared with your staff to achieve smooth flow of your event while keeping it on track.
  • Finally, documenting your event will give you more than what you might be expecting as it will provide you with successful options of improving further upcoming events. With the help of this document, you will get better ideas to make your events better and more successful.